Time Card Calculator

Divide the minutes by 60. So 45 minutes is 45 ÷ 60 = 0.75, and 7 hours 45 minutes is 7.75 hours — not 7.45, which is the single most common payroll arithmetic error. Payroll systems multiply a decimal number of hours by the rate, so anything recorded in hours and minutes has to be converted before it is multiplied. The conversion table on this page covers the common values.

7.5 hours. Thirty minutes is half an hour, so 30 ÷ 60 = 0.5. At $22 an hour that is $165.00 for the shift. The intuition to avoid is reading the minutes as a decimal fraction: 7:30 on a clock is 7.5 in payroll, and 7:15 is 7.25 rather than 7.15.

For each day, subtract the clock-in time from the clock-out time, take off any unpaid break, and convert to decimal hours. Add the days together for the weekly total. The calculator above does this for seven days at once and handles overnight shifts, where the clock-out time is earlier in the day than the clock-in time.

A genuine meal break where you are relieved of all duty is generally unpaid and comes out of hours worked. Short rest breaks, typically up to 20 minutes, are normally counted as hours worked and paid under federal rules. A meal break where you are still on duty — eating at a desk while covering phones — counts as work time. Enter only the genuinely unpaid minutes in the break column.

Past 40 hours in a workweek for non-exempt employees under the federal Fair Labor Standards Act, paid at 1.5 times the regular rate. Several states add daily overtime — California, Alaska, Nevada and Colorado pay it past 8 or 12 hours in a shift regardless of the weekly total. The threshold above is adjustable for that reason. What overtime leaves after tax is on the overtime paycheck calculator.

Rounding to the nearest quarter hour is permitted under federal rules provided it is neutral over time — it must not systematically favour the employer. Rounding that always goes down, or that rounds only clock-ins up and clock-outs down, is not neutral and creates unpaid work time. The safest practice is to record actual times and convert them, which is what this tool does.

No. It returns gross pay for the week: hours times rate, plus overtime at 1.5x. To see what that leaves after federal income tax, Social Security, Medicare and state tax, put the rate and hours into the hourly paycheck calculator, which runs full 2026 withholding for any state.

If the clock-out time is earlier in the day than the clock-in time — say in at 22:00 and out at 06:00 — the shift is treated as crossing midnight and counted as 8 hours rather than a negative span. Enter the times as they appear on the clock and the arithmetic follows.